The California State University, Accessible Technology Initiative
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Step 3 - Review Accessibility

Overview

In the third step of the process, the ATI (Procurement) Reviewer completes the accessibility review and all related activities.

In this step, the ATI Reviewer is responsible to:

  • Conduct accessibility review
  • Approve or deny proposed acquisition

If the proposed acquisition is approved, then the ATI Reviewer is responsible to:

  • Obtain Accessibility Roadmap from Vendor
  • Create Equally Effective Alternate Access Plan (EEAAP)
  • Send contract language recommendations to Buyer

Roles and responsibilities

Step 3 process map
Responsible Person Consultation Input(s) Output(s)
ATI Reviewer Purchase Requester Recommended accessibility review tasks

All accessibility review tasks completed, detailed list of accessibility barriers
ATI Reviewer Vendor Detailed list of accessibility barriers, Accessibility Roadmap template Vendor-completed Accessibility Roadmap
ATI Reviewer Disability Services Office Staff, Purchase Requester, ADA Coordinator EEAAP Planning guidelines, EEAAP Template 2.1 Finalized campus-developed EEAAP
ATI Reviewer Buyer, Purchase Requester Accessibility requirements (Accessibility Roadmap, ACR, Accessibility statement)  Recommended Contract language

Step 3 - Details

In this step, the ATI Reviewer completes each review task as determined in Step 2. The overall goal of this step is to identify specific accessibility gaps that require remediation and find workarounds to allow access until the identified gaps have been remediated.

Next, the ATI Reviewer makes a recommendation to approve or deny the proposed acquisition based on an analysis of the accessibility review findings. If the ATI Reviewer recommends the proposed purchase not proceed, then the Purchase Requestor will be notified of the decision, and a detailed rationale for the recommendation will be noted in the IT purchase review system. Typically, each campus will define its own process to allow a Purchase Requestor to request reconsideration of any recommendation to deny a proposed purchase.

Next, the ATI Reviewer works with the Vendor to develop Accessibility Roadmap. An Accessibility Roadmap is a specific plan by the Vendor to remediate identified accessibility gaps in a reasonable and defined period of time. The Accessibility Roadmap includes a list and description of each gap found during the review process, lists the gaps' current resolution status and disposition, and specifies a timeline for each gaps' remediation.

The Accessibility Roadmap also lists any known workarounds to provide end-users access until the vendor has resolved each of the identified accessibility gaps.

Next, the ATI Reviewer works with a multi-disciplinary committee to prepare a plan that documents how equally effective alternate access will be provided for any users who experience difficulties using the product due to identified accessibility gaps. EEAAPs should be sufficiently detailed and include product-specific information for how the campus plans to provide equally effective alternate access, in a timely manner, for anyone that later reports a problem accessing the product.

Last, the ATI Reviewer compiles the accessibility requirements, which usually include:

  • A vendor-completed Accessibility Roadmap
  • Inclusion of an Accessibility Statement in the product
  • An ongoing commitment to provide up-to-date Accessibility Conformance Reports

The ATI Reviewer then sends the specific contract recommendations to the Buyer for incorporation into the final contract/PO.